This policy will explain areas of this website that may affect your privacy and personal details, how we process, collect, manage and store those details and how your rights under the GDPR and DPA are adhered to.
THE DPA & GDPR MAY 2018
This website complies with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation), effective from May 2018.
This website, www.rebeccajonesphotography.co.uk, collects private user data using the Contact Form, which generates emails sent to: firstname.lastname@example.org
The data from these forms is emailed to the address listed above and also stored on the website server, in most cases dating back to when each form was created.
By completing this contact form you agree to Rebecca Jones Photography contacting you about photography services provided by Rebecca Jones Photography. You will not be added to any mailing lists and will only be contacted by Rebecca Jones Photography in relation to your enquiry. Your personal details will not be used for any marketing purposes, nor will they be passed onto any third parties. They will only be stored in the email generated by this contact form which will be filed in the email account for Rebecca Jones Photography and which can only be accessed by Rebecca Jones Photography. If you wish to request for any email(s) containing your personal information to be deleted, please email email@example.com
Rebecca Jones Photography does not engage in email marketing. Your personal details will not be used for any such marketing purposes nor will they be passed onto any third parties.
Rebecca Jones Photography creates a client gallery for each client to whom photos are delivered as part of the services contracted.
To visit a Rebecca Jones Photography client gallery you will be required to enter a password.
EXTERNAL WEBSITE LINKS & THIRD PARTIES
Although we only look to include quality, safe and relevant external links, users are advised to adopt a policy of caution before clicking any external web links mentioned throughout this website.
We cannot guarantee or verify the contents of any externally linked website despite our best efforts. Users should therefore note that they click on external links at their own risk and we cannot be held liable for any damages or implications caused by visiting any external links mentioned.
CLIENT DATA HELD ON FILE
We take care over the processes around looking after personal data stored on our physical systems. Rebecca Jones Photography holds the following personal data of clients:
- Phone numbers
This data is only used in order to respond to your enquiry for Rebecca Jones Photography to provide photography services, and is accessed through 1 workstation, which is heavily password protected.
If you decide to book the photography services of Rebecca Jones Photography, these details are held within soft copy and sometimes hard copy contracts, as well as soft copy and hard copy wedding client ‘information about the day’ documents. Soft copy contracts and day plans are safely stored within my password protected workstation, and backed up to an encrypted external hard drive. Hard copy contracts are filed securely.
Client photos are safely stored within my password protected workstation and backed up to an encrypted external hard drive. An additional cloud copy of all images is stored on GDPR compliant Dropbox.
CLIENTS AND WEDDING GUESTS CAPTURED IN PHOTOS
In terms of explicit GDPR compliance, Wedding clients and guests are photographed within the parameters of GDPR legislation on the basis of ‘legitimate interests’. The taking of photographs of wedding guests when viewed as a form of processing personal data is necessary for the legitimate interests of Rebecca Jones Photography as a photography business unless there is a good reason to protect a given individual’s personal data which overrides those legitimate interests.
WITHDRAWL OF CONSENT
Anyone photographed by Rebecca Jones Photography, whether a client or wedding guest, and whether past or current may withdraw consent for a photograph in which they appear to be displayed. The process for this is to email Rebecca Jones Photography at firstname.lastname@example.org specifying the photo in question. Persuant to the request, Rebecca Jones Photography will then remove the photo from online and printed display wheresoever it appears within 30 days of request.
SOCIAL MEDIA POLICY & USAGE
We adopt a safe and responsible Social Media Policy. While we may have official profiles on social media platforms, users are advised to verify the authenticity of such profiles before engaging with, or sharing information with such profiles. We will never ask for personal details on social media platforms. Users are advised to conduct themselves appropriately when engaging with us on social media.
DISPLAY OF IMAGES